Ai‑Use Disclosure Policy

To be transparent with clients about the role of artificial intelligence (AI) in our therapeutic work, safeguard client confidentiality, and uphold the ethical standards of competence, informed consent, and respect for dignity.

Jane’s AI Scribe – an AI‑powered transcription and note‑taking service that captures spoken content during sessions and generates structured clinical notes.

The tool operates locally on encrypted devices and transmits data only to Jane’s secure servers, which are protected by end‑to‑end encryption and comply with Canadian privacy legislation (PIPEDA).

Live Capture – With your permission, the AI listens to the session audio in real time.

Automatic Drafting – It produces a draft note that includes observations, client

statements, and therapist reflections.

Therapist Review – I review, edit, and finalize the note before it becomes part of your permanent record. No AI‑generated content is ever stored or shared without my oversight.

All recordings and generated notes are encrypted at rest and in transit.

Access is limited to me (the treating psychologist) and, where required by law, to authorized supervisory or regulatory bodies.

Jane’s AI Scribe does not retain identifiable client data beyond the processing period needed to generate the draft note.

Prior to the first session in which AI is used, I will explain this policy verbally and provide a written consent form.

You may opt out at any time without any impact on the quality of care you receive. If you choose to opt out, I will revert to manual note‑taking.

Access & Review: You have the right to request a copy of any notes generated from your sessions.

Correction: If you notice any inaccuracies, you may request corrections, and I will amend the record promptly.

Withdrawal of Consent: You may withdraw consent for AI use at any point; the practice will cease using the technology for your sessions immediately.

Respect for Dignity & Worth of Persons: Full disclosure ensures you are treated with respect and autonomy.

Beneficence & Non‑Maleficence: AI assists me in focusing on you, reducing distractions, and improving documentation accuracy, thereby enhancing therapeutic benefit.

Integrity & Competence: I remain responsible for reviewing and validating all AI‑generated content, ensuring professional standards are met.

Confidentiality: Robust encryption and strict data‑handling protocols protect your private information in line with the College’s confidentiality requirements.

If you have any concerns or would like further clarification about the use of AI in our sessions, please feel free to ask me directly at any time. Your comfort and trust are paramount.

Jane also has an FAQ page with information on Ai Scribe and this is the link https://jane.app/guide/ai-scribe-faq-for-patients-and-clients